DigitalX
From QED
Contents |
DigitalX Subcommittees
Digital Asset Creation
| Organization | Service | Created Assets | Target Media | Target Formats | Current Equipment/Software | Current Capacity | Expected Equipment/Software |
|---|---|---|---|---|---|---|---|
| Center for Creative & Performing Arts | Video and graphics editing for courses and Public Relations (Event Advertising) | Video, audio, digital photography, static images, production printing of photographic and privately sourced materials | DVD, CD, Printed Media, web | MOV, MP4, AIFF, TIFF, RAW, JPEG, GIF | Macintosh platform computers and server, PC platform computers, Epson scanners, Epson printers (up to 24” wide format), Nikon slide scanner | unlimited | Replacement of Digital Photography classroom computers, Hasselblad Drum Scanner, Apple Aperture |
| Visual Resources Collection, Department of Art and Archaeology | Support creation and use of slides, photos, and digital images | Slides, photos, and digital images | Images | TIFFs and JPEGs | Canon Digital SLR Camera, Film Recorder, various scanners (slide and flatbed), Access database, Photoshop, ACDSee, Almagest, Powerpoint; ARTstor OIV being introduced | (primary constraint: one full-time photographer) | |
| Index of Christian Art | Provide text and image records by public subscription | Black and white photographs, slides, transparencies, old glass negatives, and a large amount of direct digital photography | Images on stored on a dedicated server and backed up on CDs | jpg and tiff | Digital cameras, scanners | unknown | |
| Audio Visual Library, School of Architecture | Comprehensive audio-visual services for SOA | Images created from 35 mm slides, books, journals and architectural drawings; video recordings of conferences, symposia, reviews; | Server: Dell PowerVault 770N Network Attached Storage Server
| Images: Tiff for master files, and jpegs for derivatives; QuickTime MPEG-4 for .mov and .avi animations | Embark Cataloguer Adobe Photoshop | 10 - 15 slides per hour; about the same for scanning | Nikon D200
Nikon Zoom Wide Angle-Telephoto 24-85mm f/2.8-4.0D IF Auto focus Lens |
| University Channel (WWS) | http://uc.princeton.edu (audio and video over the web) | Transcoding for distribution over the Internet | audio and video | mpeg2, mp3, m4v | G5 Mac: FinalCutPro, with all the associated compression, transcoding, and audio accessories. | various tape decks and monitor, at ETC, for ingesting; C500 for encoding at WWS; T4000 for transcoding |
Digital Asset Management
| Organization | Type | CMS | CMS Characteristics | Expected CMS | Methods for Adding Assets | Metadata Management Tools | "Best Practices" |
|---|---|---|---|---|---|---|---|
| Center for Creative & Performing Arts | Digital Photography, Video, Event Advertising and Promotional Materials | Mac OSX Server | Require greater bandwidth than gigabit Ethernet (currently in use) – Fiber Channel is recommended but cost-prohibitive | Higher Bandwidth and storage | None | Computing Use Policy | |
| Visual Resources Collection, Department of Art and Archaeology | c.160,000 images cataloged (c.62,000 works) | Access database and Almagest | Images are also used in PowerPoint and some users will start using the ARTstor Offline Image Viewer | All images are cataloged in Pictor; custom upload to Almagest | Group instruction for grad students, one-on-one instruction with faculty | ||
| Audio Visual Library, School of Architecture | images: 12,000
video files: 200 | Almagest | Almagest | Custom upload to Almagest | Embark | #Audio Visual Library, School of Architecture | |
| University Channel (WWS) | Audio, video, metadata | Mambo; LaTrobe for streaming; PSGvault for long-term storage of video assets; "psg2" server (also a B1000) | Open Source. Easy user interface. RSS. | Joomla, from the same people who invented Mambo | Contributing members submit video and audio recordings in various ways, e.g. VHS, mini-DV, DVCAM, or mpeg2 or mp3 files. Some of these require further minimal production (identifying slate, fonts, trimming) in either FCP or MPEG wizard. They are then transcoded into some or all of the following formats: high-resolution mpeg2 for re-broadcast by TV operations; m4v for vodcast; mp3 for podcast; wmv and Real for streaming. | Latrobe files are linked to entry in University Channel website | "How-to" documentation for UC partners is in progress |
Recommendations for Faculty and Students
| Organization | Project Planning | Copyright/Copyleft/Licensing | Access Privileges and Restrictions | Digitization | Metadata | Uploading | Publishing | Maintenance | Other recommendations for end-users |
|---|---|---|---|---|---|---|---|---|---|
| Center for Creative & Performing Arts | Faculty advises students, Staff is managed on an as needed basis | Faculty advises students, Staff is managed on an as needed basis | Technical Manager grants access as necessary | Performed by users | Technical Manager grants access as necessary | Performed by users | Technical Manager runs manual backups to server | #Center for Creative & Performing Arts | |
| Visual Resources Collection, Department of Art and Archaeology | |||||||||
| Audio Visual Library, School of Architecture | See AV library website [1] | Faculty requesting images for publication are responsible for requesting permissions from the rights holders. All image permissions for school publications are handled by the Audio Visual Library. Students and Faculty are required to sign a Release and Hold Harmless agreement (see attached) so that the School of Architecture may publish original design work on the SOA website and in other University publications. The Audio Visual Library provides this form and retains signed copies. | See attached document workflow for digital orders | ||||||
| University Channel (WWS) | UC distributes under the Creative Commons Deed (with attribution, non-commercial, non-derivative). Release forms are written as broadly as possible, to enable the widest possible distribution | None | Complete transcription is desirable for searchability |
Center for Creative & Performing Arts
Students are required to save their data to their own media for retention and future use. Data also maintained for 1 semester after course for use by the program for promotional purposes. Staff is primarily reliant on the OIT based TSM backup, but also relies on our internal server. Faculty copies all their work to their own media and backs up to our server.
A Best Practices strategy has been formulated with the implementation of a Computing Use Policy, structured within the guidelines of existing OIT and University policies. This has been reviewed by Office of General Counsel, with approvals by Program Director(s), Deans of Residential Colleges, Dean of Undergraduate Students and Office of Risk Management. During the time this policy has been in effect here, it has been considered and reviewed for use by other departments. This will obviously need to evolve to accommodate our future growth and expansion.
Audio Visual Library, School of Architecture
Work-Flow for Digital Order Processing
(Work flow digital orders2.doc)
For digitizing slides that are already in the collection
Assist faculty member with finding slides from the collection to be digitized.
For images with fine lines or slides with foggy glass: remove slides from glass mounts, remount slides into glassless mounts. Write accession number on glassless mount.
Scan slides at approximately 2200 dpi to create 18-20 megabyte “master” files saved in .tiff format.
Correct scans using Adobe Photoshop; generally this includes rotating, cropping, removing dust and scratches, making color and tonal corrections and sharpening.
Save scanned & corrected images using local naming conventions: A slide pulled from the collection is named by accession number.
Save the folder of images on external networked hard drive, name the folder so it is clear what these images are being used for, i.e. “Nordenson Lecture 11.04.03”
Remount slides into original glass mounts and mark top of slide with a black marker to indicate that it has been scanned.
Place slides in the filing boxes to be re-filed.
Batch process master tiff files using a Debabelizer script. Save each image as a 150 dpi jpeg with a dimension of no more than 1450 pixels wide by 1100 pixels high for use in PowerPoint.
Place Tiff files on ARC-Vault in the appropriate year folder, place jpegs in the “Embark Image Links” folder. If the request is for a particular course, place copies of the jpegs in the folder called JPEG Groups under the faculty/course name.
Link jpeg files to corresponding Embark records.
For new digital requests
Before any scanning is done check image requests against the collection for duplicates. If a slide is found of the same exact image, scan the slide following the procedure above.
If a matching slide is not found, complete a new image request form and assign accession numbers for each image requested. Assign an order number. A separate order form is required for each publication.
Scan small photographs or images from books using the flatbed scanner. Set the resolution to 600 dpi, 24 bit depth. Larger drawings may be photographed on the copy stand with the Nikon D-100.
Correct scans using Adobe Photoshop; Rotate, crop, remove dust and scratches, make color and tonal corrections and sharpen as required.
Name the files by accession number. Save images in temporary folders for each order (publication) so that images can be catalogued.
Catalog images and print out cataloging report.
Batch process master tiff files using a Debabelizer script. Save each image as a 150 dpi jpeg with a dimension of no more than 1450 pixels wide by 1100 pixels high
Place Tiff files on ARC-Vault in the appropriate year folder, place jpegs in the Embark Image Links folder. If the request is for a particular course, place copies of the jpegs in the folder called JPEG Groups under the faculty/course name.
Link jpeg files to corresponding Embark records.
Digital Copy Stand Work Flow
Image:Digital Copy Stand Work Flow.doc
We are planning to use a digital copy stand for the majority of our digital capture work starting in September 2006. This diagram was part of a proposal for space requirements for a new AV Library which will be built this summer.
Guidelines for Students
(From Guidelines for submitting student work.doc, Friday, June 09, 2006 12:49:07 PM)
Princeton University School of Architecture Guidelines for Submitting Computer Generated Drawings and Animations to the Audio Visual Library Student Work Archive
- All image files should be at 100% scale and if possible, 300 dpi or higher.
- All renderings and photographs should be submitted in TIFF format.
- All line work should be converted to EPS or PDF format along with a copy that has been converted to an uncompressed TIFF format.
- File sizes for converted Tiffs should be large enough to facilitate future printing, but not so large they are impossible to open.
- Each drawing should be clearly identified by its file name (examples: grdflplan.tiff, FinalPresentationBoard2.pdf) or submit a separate sheet that refers to a numbered file.
- All animation files should be saved as Quicktime MPEG-4 or uncompressed MPEG.
Archival
See DigitalX/Collecting and Processing M.Arch Thesis Work
Corrections and Additions
Please send mail to qed@princeton.edu with any corrections, comments or additional material.
